The way your practice runs, minus the patient records

For practices, the scope is business operations only. No patient data goes in, and the rest is agreed with your own counsel.

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Where the value tends to be

A practice that runs well keeps a close record of how it handles operational problems. Nothing here needs to come near a chart:

Scheduling and capacity patterns across days and locations
How the billing office works and follows up with payers
How denials get sorted, appealed and prevented at the root
Policies, standard procedures, staffing and vendor records

The first concern: patient data

Patient data stays out. The scope covers business-operations records alone, and anything holding patient information is kept out. Health privacy rules apply to your practice, so scope is decided with you and your own counsel. What your obligations allow is a legal question we do not advise on, and anything you are unsure of can be left out.

Providers, staff and vendors

Any business records you include have their names and identifiers swapped for placeholders. That applies to providers, staff and vendors alike. Buyers see how the practice operates, not who is on the team.

Making and checking the copy

It all begins under NDA. License Your Data, our licensing partner, makes the de-identified copy, and your originals stay in your systems. At no point are passwords requested or handed over. You can exclude any system, folder or location, and you approve a sample before anything goes out. It costs your practice nothing.

The usual fit

A typical fit is a practice or group with 20 or more full-time staff and 3 or more years of operational records in shared drives, email and reporting tools. A smaller practice with years of well kept procedures can qualify as well. The estimate does not change with your specialty or with how many locations you have.

Questions owners in this field ask

Do we have to include every system?: No. Scheduling reports, billing procedures or a shared drive of policies can each be enough to start.
Who from our firm should take part?: Normally the owner or practice administrator, the person who runs shared drives and reporting, and your own counsel.
What about multi-site groups?: You might include certain sites and exclude the rest, or share only one department, billing for example.

See the value of your firm's records

A specialist from License Your Data calls within minutes to set up a 15-minute call.

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